About Ramelex

Ramelex Private Limited is a Pune-headquartered power transmission company established in 1988. The business has grown from house wiring to LT, HT, and now EHV (Extra High Voltage) line construction and maintenance, working with both private and government projects across India. Their project sites sit in genuinely remote regions, with workforces of 300 to 500 people per project and daily site spend that has to keep flowing: tractor and JCB rentals, local labour wages, transportation, food, lodging, and ad-hoc local purchases. That spend, multiplied across active projects, runs to lakhs of rupees every month.

● The Challenge: keeping cash moving to sites that are 50 km from the nearest ATM

Before Zaggle, every rupee that hit a Ramelex worksite had to physically get there, and then prove itself months later when bills finally caught up with the books. Both ends of that pipeline were broken.

■    Cash via courier, then personal accounts. For years, Ramelex sent cash to sites via a designated person. That meant travel cost, the person's salary, and time lost in transit. Later, funds were transferred to employee personal accounts and withdrawn from ATMs. Both routes created tax and audit exposure for the workers and the company.

■    Low Cards acceptance rate. Around 2015, Ramelex moved to a cards-based expense system. But in remote project regions, POS machines simply didn't exist. Site staff still had to travel 50 to 60 km, sometimes late at night, to find an ATM at a nationalised bank that accepted the card.

■    QR-only vendors were unreachable. Small local vendors (tractor owners, labourers, transport operators) accept UPI and QR. The previous platform didn't support QR payments, so the entire local economy at the site was out of reach.

■    Reconciliation took 3 to 6 months. Bills came back to head office by courier. From closing to receiving bills to accounts, the gap routinely ran 3 to 6 months. ₹2 to 3 Crore of spend sat unreconciled on the balance sheet at any given time. Audits stalled, and new-project budgeting was unclear because funds appeared as pending.

■    Audit and forecasting suffered. Auditing six-month-old expenses meant chasing rates and quantities nobody could remember. Finance carried the burden of constant follow-up, and project budgets were forecast against incomplete data.

The Solution:

Zaggle replaced the older card-based platform with a QR based solution. It puts a real-time QR payment rail directly into the hands of site supervisors, engineers, and blue-collar workforce, controlled by admin-set spend limits and a clean approval workflow.

What we deployed

■    Scan-and-pay at every worksite. Site supervisors and engineers pay tractor owners, JCB operators, local labour, and small vendors via QR. Anywhere in the country.

■    Limits, workflows, no paper. Admin sets per-user spend limits and per-project budgets. Submitted bills route through automated approval workflows to HOD and Finance. No more couriered receipts or month-end pile-ups.

■    Real-time spend capture. Every payment auto-generates an expense entry with project and category tags. Bills are submitted in real time, so rates and quantities can be verified the same day rather than six months later.

■    Live dashboards for management. Finance, Operations, and management see daily expenses by user and by project. Top 5 project and top 5 user insights surface automatically, and budget vs. actual tracks live.

■    Beyond QR. Full coverage. Where vendors need a direct transfer, virtual account payments handle it. Flight and hotel bookings for supervisors and engineers also flow through Zaggle.

■    Off employees' personal balance sheets. Funds no longer pass through employees' personal accounts. Payments go directly through Zaggle, which removes income tax complications for site workers and the company alike.

The Journey: from cash couriers to QR-led site payments

Ramelex's expense story is a prime example of how site spending has evolved in India. Zaggle is their third chapter, and the first one that actually fits the field reality.

■    Pre-2015: cash via courier. A designated person drove cash to sites, with the cost of travel, salary, and risk built into every disbursement.

■    Personal account workaround. Funds transferred into employee personal accounts, withdrawn at ATMs, and reconciled later. Created ITR exposure for workers and audit complexity for Finance.

■    2015 onwards: cards-based EMS. A cards-based system improved things at urban sites, but remote-site adoption stalled. POS machines were absent, workers tarvelled to ATMs that were 30 to 50 km away, and QR vendors couldn't be paid at all.

■    Today: Zaggle's QR based expense management solution with admin-set limits, real-time approvals, and any-vendor coverage. The platform finally matched the operating reality of Ramelex’s worksites.

The Impact

■    90% faster reconciliation cycle on long projects

■    Reduction in Cash leakages due to policies and limits enforced through the platform

■    Books closed on time, helping Ramelex stay audit ready

■    Real time visibility into daily spends for Management

OPERATIONAL

The 50-km ATM trip is gone. Site staff request a QR payment, scan, and pay anywhere in the country. Bills land in real time, so rates and quantities get verified the same day, not six months later. Duplicate expenses are down and cash leakages have largely stopped.

FINANCIAL

What used to take 3 to 6 months to reconcile now closes in 15 days. Crores of previously stuck spend now flows back onto the balance sheet on time. Audits run on schedule, books closed cleanly, and new-project budgeting is no longer distorted by pending funds.

CONTROL

Admin sets per-user spend limits. Bills route through automated approvals. Management sees daily expenses by user, by project, with top 5 insights and live budget vs. actual tracking. Funds no longer pass through employee personal accounts, which removes ITR exposure for the team.

Ramelex Speaks

“Earlier, closing and reconciliation used to take 3 to 6 months. Now, the gap between expenses and closing is around 15 days, and the burden on the finance team has come down with it. Wherever we are, we can simply request a QR code and make payments through Zaggle.”

-Dnyaneshwar Jogdand, Purchase Manager, Ramelex Private Limited